THE DEMING GEM & MINERAL SOCIETY INCORPORATED SHALL BE NONPARTISAN AND NONRACIAL.

SECTION 2 CATEGORIES OF MEMBERSHIP SHALL BE: SENIOR, JUNIOR, HONORARY AND LIFE

A. SENIOR MEMBER:

   SENIOR MEMBERS ARE THOSE PAYING THE FULL AMOUNT OF DUES. SENIOR MEMBERS ARE THE ONLY MEMBERS PRIVILEGED TO VOTE AND HOLD OFFICE. SENIOR MEMBERS MUST BE 18 YEARS OF AGE, OR OLDER.

B. JUNIOR MEMBER

   JUNIOR MEMBERSHIP IS A PRIVILEGE EXTENDED TO THOSE ATTENDING AN ACCREDITED SCHOOL FULL TIME, UNDER 18 YEARS OF AGE..

C. HONORARY

   A ONE YEAR HONORARY MEMBERSHIP MAY BE CONFERRED UPON ANYONE PROVIDING THEIR NAME HAS BEEN SUBMITTED TO THE BOARD OF DIRECTORS FOR RECOMMENDATION TO THE MEMBERSHIP FOR ACTION

D. LIFE MEMBERSHIP

  LIFE MEMBERSHIP MAY BE BESTOWED UPON ANY MEMBER OF THE SOCIETY, FOR OUTSTANDING ACHIEVEMENT OR SERVICE TO THE SOCIETY, PROVIDING THEIR NAME HAS BEEN SUBMITTED TO THE BOARD OF DIRECTORS FOR RECOMMENDATION TO THE MEMBERSHIP FOR ACTION. LIFE MEMBERS SHALL BE ACCORDED ALL RIGHTS AND PRIVILEGES OF SENIOR MEMBERS.

SECTION 3 DELINQUENT MEMBER

WHEN A MEMBER BECOMES THREE (3) MONTHS IN ARREARS IN DUES, THE MEMBER SHALL BE DROPPED FROM THE MEMBERSHIP ROLLS. SUCH MEMBER WILL BE CONSIDERED A DELINQUENT MEMBER FOR THE REMAINDER OF THE CALENDAR YEAR.

SECTION 1

   SENIOR MEMBERSHIP DUES FOR EACH CALENDAR YEAR SHALL BE AS STATED ON THE MEMBERSHIP FORM. ANY CHANGE IN DUES WILL BE RECOMMENDED BY THE BOARD TO THE MEMBERSHIP AND CAN BE CHANGED BY A MAJORITY VOTE OF SENIOR MEMBERS PRESENT.

SECTION 2

   JUNIOR MEMBERSHIP DUES SHALL BE DECIDED AT THE SAME TIME AS SENIOR MEMBERS AND SHOULD BE AS STATED ON THE MEMBERSHIP FORM.

SECTION 3

   NEW MEMBERS JOINING THE SOCIETY AFTER JUNE 30th SHALL PAY HALF THE ANNUAL DUES FOR THE REMAINDER OF THE YEAR.

SECTION 4

   DELINQUENT MEMBERS MUST PAY FULL AMOUNT OF ANNUAL DUES FOR THE REMAINDER OF THE YEAR .

SECTION 5

   DUES WILL BECOME PAYABLE ON DECEMBER 1ST AND DUE ON JANUARY 1.

SECTION 1

  THE FISCAL YEAR OF THE SOCIETY SHALL COMMENCE JANUARY 1 AND END DECEMBER 31.

SECTION 2

   THE ANNUAL MEETING OF THIS SOCIETY SHALL BE THE REGULAR DECEMBER MEETING. ALL NEWLY ELECTED OFFICERS SHALL BE FORMALLY INSTALLED AT THE ANNUAL MEETING .

SECTION 1

   A NOMINATING COMMITTEE CONSISTING OF THREE (3) SENIOR MEMBERS , WHO HAVE BEEN MEMBERS FOR AT LEAST ONE YEAR, SHALL BE NOMINATED AT THE GENERAL MEMBERSHIP MEETINGS IN AUGUST. ONE (1) SHALL BE NOMINATED BY THE PRESIDENT WHO WILL DECLARE WHO HIS NOMINEE IS AT THE AUGUST MEETING. ONE (1) SHALL BE NOMINATED BY THE BOARD OF DIRECTORS, FROM THE BOARD OF DIRCTORS: AND ONE (1) SHALL BE NOMINATED BY THE SENIOR MEMBERS PRESENT. THE MEMBERSHIP NOMINEE SHALL SERVE AS THE CHAIRMAN.

  THE NOMINATING COMMITTEE SHALL PRESENT A SLATE OF AT LEAST ONE (1) NOMINEE FOR EACH ELECTIVE OFFICE AT THE OCTOBER REGULAR MEETING. AFTER A FULL SLATE HAS BEEN PRESENTED, NOMINATIONS MAY BE MADE FROM THE FLOOR. NOMINATIONS MAY ALSO BE MADE FROM THE FLOOR AT THE NOVEMBER MEETING , AFTER WHICH THE NOMINATIONS WILL BE CLOSED. NOMINATIONS MAY NOT BE REOPENED AT THE DECEMBER ELECTION MEETING.

  THE NOMINATING COMMITTEE WILL SERVE FOR ONE YEAR . .(AUGUST THRU JULY). THE NOMINATING COMMITTEE SHALL NOMINATE CANDIDATES TO FILL VACANCIES WHICH OCCUR IN ALL ELECTED OFFICES.

SECTION 2

  NO NOMINATIONS OF AN ABSENT MEMBER MAY BE MADE WITHOUT HIS OR HER WRITTEN CONSENT.

SECTION 3    ELECTION OF OFFICERS SHALL BE HELD AT THE ANNUAL MEETING IN DECEMBER.

SECTION 4

  ALL VOTING AT ELECTIONS SHALL BE BY SECRET BALLOT UNLESS UNANIMOUS APPROVAL IS GIVEN THE NOMINATING COMMITTEE'S SLATE OF CANDIDATES, THEN A HAND VOTE IS SUFFICIENT TO ELECT.

SECTION 5

   SENIOR MEMBERS ONLY, IN GOOD DUES STANDING, SHALL HAVE VOTING PRIVILEGES.

SECTION 6

  ALL OUT GOING OFFICERS TERMS WILL END DECEMBER 31, EXCEPT FOR THE SHOW CHAIRMAN WHOSE TERM WILL END JUNE 30. THE NEWLY ELECTED ROUNDUP SHOW CHAIRMAN WILL SERVE AS ASSISTANT SHOW CHAIRMAN UNTIL JULY 1 WHEN HE OR SHE BECOMES THE ROUNDUP SHOW CHAIRMAN FOR THE NEXT YEAR. ALL MEETINGS HELD AFTER DECEMBER 31 WILL BE CONDUCTED BY THE NEWLY ELECTED OFFICERS.

SECTION 7

  AT ANY REGULAR MEETING OF THE SOCIETY, ANY OFFICER NOT PERFORMING THE DUTIES OF HIS OR HER OFFICE FOR THE BEST INTEREST OF THE SOCIETY, MAY BE REMOVED FROM OFFICE IF IT BE SO VOTED BY A WRITTEN BALLOT, BY A MAJORITY OF ALL SENIOR MEMBERS PRESENT.

SECTION 8

  ALL OFFICERS SHALL BE ELECTED FOR A TERM OF ONE (1) YEAR, WITH THE EXCEPTION OF THE DIRECTORS, WHO SHALL BE E ELECTED FOR A TERM OF THREE (3) YEARS. ONE DIRECTOR MUST BE ELECTED EACH YEAR, STAGGERED TERMS.

SECTION 9

   ANY MEMBER OF THE BOARD OF DIRECTOR S WHO MISSES MORE THAN THREE CONSECUTIVE BOARD OF DIRECTORS MEETINGS WILL BE REPLACED.

  THE DUTIES OF THE OFFICERS SHALL BE SUCH AS ARE IMPLIED BY THEIR RESPECTIVE TITLES AND SUCH AS ARE SPECIFIED IN THE BYLAWS. ALL OFFICERS SHALL KEEP PERMANENT RECORDS OF THEIR WORKS AND TURN SAID RECORDS OVER TO THEIR SUCCESSORS IN OFFICE. COPIES OF ALL RECORDS SHALL BE KEPT IN THE FILES OF THE SECRETARY.. ALL NEWLY ELECTED OFFICERS SHALL RECEIVE A COPY OF THE CONSTITUTION AND BYLAWS OF THE SOCIETY, PRECEDING THE JANUARY MEETING SAID OFFICERS SHALL READ, REVIEW AND BECOME FAMILIAR WITH SAID CONSTITUTION AND BYLAWS.

SECTION 1 PRESIDENT

  THE PRESIDENT SHALL DIRECT ALL AFFAIRS OF THE SOCIETY FOR THE BEST INTEREST OF THE SOCIETY AND PRESIDE AT MEETINGS OF THE SOCIETY. THE PRESIDING PRESIDENT SHALL NOT PARTICIPATE IN DEBATE OR OTHER PROCEEDINGS. HE IS ONLY ALLOWED TO STATE MATTERS OF FACT WITHIN HIS KNOWLEDGE, TO INFORM THE ASSEMBLY ON POINTS OF ORDER OR THE COURSE OF PROCEEDING, WHEN CALLED UPON FOR THAT PURPOSE. AT THE JANUARY MEMBERSHIP MEETING THE PRESIDENT WILL PRESENT TO THE MEMBERSHIP THE NOMINEES HE HAS SELECTED TO SERVE AS COMMITTEE CHAIRMAN. THE MEMBERSHIP WILL VOTE ON EACH COMMITTEE CHAIRMAN NOMINEE. THE PRESIDENT SHALL BE AN HONORARY MEMBER OF ALL COMMITTEES (EXCEPT THE NOMINATING COMMITTEE).. MEMBERSHIP CARDS SHALL BE SIGNED BY THE PRESIDENT

SECTION 2 FIRST VICE PRESIDENT

  THE FIRST VICE PRESIDENT SHALL PERFORM THE DUTIES OF THE PRESIDENT IN THE ABSENCE OF THE PRESIDENT. THE FIRST VICE PRESIDENT SHALL ASSIST THE PRESIDENT IN THE DUTIES OF HIS OFFICE AS REQUESTED. THE FIRST VICE PRESIDENT WILL ARRANGE FOR AN EDUCATIONAL PROGRAM TO BE PRESENTED AT EACH GENERAL MEMBERSHIP MEETING.

SECTION 3 SECOND VICE PRESIDENT

  THE SECOND VICE PRESIDENT SHALL PERFORM THE DUTIES OF THE PRESIDENT OR THE FIRST VICE PRESIDENT IN THEIR ABSENCE. THE SECOND VICE PRESIDENT SHALL ASSIST THE PRESIDENT AND THE FIRST VICE PRESIDENT IN THE DUTIES OF THEIR OFFICES AS REQUESTED

SECTION 4 SECRETARY

  THE SECRETARY SHALL KEEP MINUTES OF ALL MEETINGS OF THE SOCIETY AND SHALL INCORPORATE IN FULL ALL AMENDMENTS TO THE CONSTITUTION AND BYLAWS IN THE MINUTES OF THE MEETING AT WHICH THEY ARE ADOPTED: SHALL KEEP ACCURATE UP-TO-DATE CLASSIFIED LIST OF NAMES AND ADDRESSES OF ALL MEMBERS OF THE SOCIETY: AND OF ALL CHAIRMEN AND MEMBERS OF COMMITTEES. THE SECRETARY SHALL ALSO MAINTAIN AN ACCURATE UP-TO-DATE COPY OF THE CONSTITUTION AND BYLAWS AS AMENDED AND SHALL FURNISH ALL MEMBERS OF THE SOCIETY WITH COPIES OF SAME. THE SECRETARY SHALL CONDUCT THE CORRESPONDENCE OF THE SOCIETY AS DIRECTED BY THE PRESIDENT AND SHALL PRESERVE A FILE OF THE RECORDS AND CORRESPONDENCE OF VALUE TO THE SOCIETY AND ITS PRESIDING OFFICERS. THESE RECORDS ARE TO BE TURNED OVER TO HIS OR HER SUCCESSOR TO OFFICE.

SECTION 5 TREASURER

  THE TREASURER SHALL HAVE CUSTODY OF ALL MONIES OF THE SOCIETY AND SHALL RECEIVE ALL SOCIETY FUNDS, GIVING A RECEIPT FOR SAME. AFTER APPROVAL OF ROUTINE BILLS BY THE BOARD OF DIRECTORS OR OTHER EXPENDITURES VOTED BY THE MEMBERSHIP, THE TREASURER SHALL PAY SAME AND KEEP AN ITEMIZED RECORD IN A PERMANENT FILE OF ALL RECEIPTS AND EXPENDITURES AND SHALL GIVE A REPORT OF SAME AT EACH REGULAR MEETING. THE TREASURER SHALL SUBMIT ALL RECORDS TO AN AUDIT COMMITTEE, APPOINTED BY THE PRESIDENT AT LEAST TEN (10) DAYS PRIOR TO THE ANNUAL MEETING, OR AT ANY TIME AS REQUESTED BY THE PRESIDENT OR BOARD OF DIRECTORS. A BANK ACCOUNT SHALL BE OPENED AT A LOCAL BANK CHOSEN BY THE BOARD. ALL CHECKS DRAWN ON THE ACCOUNT SHALL BE SIGNED BY THE TREASURER AND COUNTERSIGNED BY THE PRESIDENT OR FIRST VICE PRESIDENT: EXCEPT FOR THE ANNUAL ROCKHOUND ROUNDUP ACCOUNT. ALL CHECKS IN THIS ACCOUNT ARE SIGNED BY THE TREASURER AND COUNTERSIGNED BY THE ROUNDUP CHAIRPERSON. IF, IN THE EVENT THE ROUNDUP CHAIRMAN SHOULD BE ABSENT DUE TO ILLNESS OR OTHER REASON, THE PRESIDENT OR FIRST VICE PRESIDENT MAY SIGN ROUNDUP CHECKS. ALL BILLS PRESENTED TO THE TREASURER SHALL BE ACCOMPANIED BY AN ITEMIZED BILL OF SALE. THE TREASURER SHALL KEEP A RECORD OF ALL FINANCIAL TRANSACTIONS OF THE SOCIETY ACCORDING TO AN ACCREDITED BOOKKEEPING SYSTEM. THE TREASURER SHALL BE BONDED ANNUALLY AT THE EXPENSE OF THE SOCIETY FOR AN AMOUNT EQUAL TO THE MONETARY ASSETS OF THE SOCIETY. TO ASCERTAIN THE SOCIETY'S INSURANCE NEEDS, FOR PROPERTY AND LIABILITY, AND TO REPORT THE SAME TO THE BOARD OF DIRECTORS FOR THEIR ACTION.

SECTION 6 HISTORIAN

  THE HISTORIAN SHALL KEEP A COMPLETE AND ACCURATE HISTORY OF THE SOCIETY'S ACTIVITIES. NEWSPAPER AND MAGAZINE ARTICLES, HONORS WON BY THE SOCIETY AND BY INDIVIDUAL MEMBERS, PHOTOGRAPHS ETC.

SECTION 7 ROUNDUP CHAIRMAN

  THE ROUNDUP CHAIRMAN SHALL DIRECT AND OVERSEE ALL THE COMMITTEES FOR THE SET UP AND OPERATION OF THE ANNUAL ROCKHOUND ROUNDUP. SHALL COUNTERSIGN ALL ROUNDUP CHECKS FOR ADS, FLYERS, PURCHASES, PRIZES AND OTHER EXPENSES PERTAINING TO THE ANNUAL ROUNDUP, THE NEWLY ELECTED ROUNDUP CHAIRMAN WILL SERVE AS ASSISTANT ROUNDUP CHAIRMAN TO THE CURRENT ROUNDUP CHAIRMAN UNTIL JULY 1.

SECTION 8 BULLETIN EDITOR

  THE BULLETIN EDITOR PRINTS A MONTHLY NEWSLETTER THAT KEEPS MEMBERS INFORMED, IN TOUCH WITH EACH OTHER, AND APPRISED OF THE SOCIETY'S GOALS, PROGRESS AND FUTURE PLANS. THE BULLETIN EDITOR'S BASIC TASK IS TO PRESENT A "BALANCED" NEWSLETTER SO THAT IT IS NOT LOPSIDED IN ANY ONE DIRECTION. THE NEWSLETTER SHALL BE PUBLISHED MONTHLY AND MAILED TO EACH MEMBER TO BE RECEIVED PRIOR TO THE GENERAL MEETING. THERE SHOULD BE A COPY OF THE AGENDA FOR THE GENERAL MEMBERSHIP MEETING INCLUDED IN THE NEWSLETTER.

SECTION 9 FIELD TRIP CHAIRMAN

  THE FIELD TRIP CHAIRMAN SHALL DIRECT AND OVERSEE FIELD TRIPS OF THE SOCIETY MEMBERS. THE FIELD TRIP CHAIRMAN MAY COORDINATE WITH OTHER LOCAL SOCIETIES ON FIELD TRIPS. FIELD TRIPS SHOULD BE PLANNED AT LEAST MONTHLY - WEATHER PERMITTING. THE SCHEDULE OF DATES, LOCATIONS AND MEETING PLACE SHOULD BE PUBLISHED IN THE NEWSLETTER.

SECTION 10 DIRECTORS

  IT SHALL BE THE DUTY OF THE THREE (3) ELECTED DIRECTORS TO SERVE ALONG WITH THE NINE (9) OFFICERS, THE IMMEDIATE PAST PRESIDENT AND ANY QUALIFIED MEMBER APPOINTED BY THE PRESIDENT TO SERVE AS PRO-TEM IN THE ABSENCE OF A BOARD MEMBER, ON THE BOARD OF DIRECTORS. IT SHALL BE THE DUTY OF THE BOARD TO CONSIDER THE AFFAIRS OF THE SOCIETY IN ACCORD WITH THE CONSTITUTION AND BYLAWS. THE BOARD SHALL DEVISE AND DEVELOP MEASURES FOR THE GROWTH AND PROSPERITY OF THE SOCIETY. THE BOARD SHALL BRING ALL MATTERS OF INTEREST TO THE SOCIETY'S MEMBERSHIP FOR APPROVAL AND VOTE. TOTAL EXPENDITURES FOR ROUTINE EXPENSES OF THE SOCIETY, BROUGHT BEFORE THE BOARD FOR APPROVAL, ALL OTHER EXPENDITURE ITEMS, NOT OF THE ROUTINE VARIETY, WILL BE BROUGHT TO THE GENERAL MEMBERSHIP FOR THEIR APPROVAL AT THE NEXT GENERAL MEETING OF THE SOCIETY. (REF. TO ARTICLE V SECTION 5)

PARLIAMENTARY PROCESS:

   THE RULES CONTAINED IN ROBERT'S RULES OF ORDER SHALL GOVERN THIS SOCIETY AND IN ALL CASES TO WHICH THEY ARE APPLICABLE AND IN WHICH THEY ARE NOT INCONSISTENT WITH THE CONSTITUTION AND BYLAWS OF THE SOCIETY.

SECTION 1

  REGULAR MEETINGS OF THIS SOCIETY SHALL BE HELD ON THE FOURTH (4TH) THURSDAY OF EACH MONTH, UNLESS OTHERWISE SPECIFIED BY THE PRESIDENT OR THE BOARD OF DIRECTORS

SECTION 2

  SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT OR BOARD OF DIRECTORS, OR AT THE REQUEST OF FIVE ( 5 ) SENIOR MEMBERS, PROVIDING THE ENTIRE MEMBERSHIP HAS BEEN NOTIFIED OF THE DATE AND PLACE OF SUCH MEETING, THE CALL FOR A SPECIAL MEETING MUST STATE THE BUSINESS TO BE TRANSACTED.

SECTION 3

  THE BOARD OF DIRECTORS MEETING SHALL BE HELD ON THE FIRST ( 1ST ) WEDNESDAY OF EACH MONTH. COMMITTEE CHAIRMEN ARE ENCOURAGED TO ATTEND WITH REPORTS OF THEIR PROGRESS. ANY MEMBER OF THE SOCIETY MAY ATTEND. ONLY BOARD MEMBERS WILL HAVE A VOTE.

SECTION 4

  CHAIRMAN OF SPECIAL COMMITTEES FOR SHOWS , TRAIL DAYS, SPECIAL EVENTS, ETC. SHALL CALL MEETINGS OF THEIR WORKING COMMITTEEMEN AT THEIR OWN DISCRETION.

SECTION 5

  THE ROUNDUP CHAIRMAN OF THE ANNUAL ROCKHOUND ROUNDUP SHALL HOLD ALL MEETINGS ON THE FIRST (1ST) MONDAY OF EACH MONTH UNLESS OTHERWISE SPECIFIED BY THE CHAIRMAN.

SECTION 1

  PROPOSED CHANGES TO BYLAWS MUST BE MAILED TO THE MEMBERSHIP AT LEAST TEN (10) DAYS PRIOR TO THE MEETING AT WHICH VOTING ACTION IS TO BE TAKEN. (REFERENCE ARTICLE XI - SECTION 3 REGARDS QUORUM FOR BYLAWS CHANGES).